Data Management Solutions

Document Management and Imaging Solutions offered by us help in providing centralized solutions and helps in avoiding the maintenance requirements of a pile of records in the file cabinet, papers on the desks, moving between the desk and file cabinets in search of records as well as the requirement of faxing and Xeroxing documents.

Chief Features of Document Imaging Management Solutions are:

• Our Document Imaging & Management solution is designed to do away with file cabinet besides giving client ease of Searching, Viewing, Printing, Xeroxing, Faxing as well as E-mailing same documents by pressing just few keys
• The desktop PC now acts as a new honorary assistant doing most of the records work required
• If you have network then it does not matter which terminal on network you are, the file cabinet is just few mouse clicks away
• Using File Management solution also allows office files to need not be physically referred for purposes of normal day to day reference, fax, email or even Xerox (Thus doing away burden of reaching for file cabinet, removing file and then keeping it back in its place)

The process involves the following steps:

• The office files will be scanned & stored on PC or network
• This will give you facility of Searching, Viewing, Printing, Xeroxing, Faxing as well as E-mailing documents of real files by pressing just few keys on the PC
• On a network, multiple users can refer same file at the same time
• Client will be able to see file on their desktop the same way as they see it in a real file i.e page by page
• It is possible to flip through pages of files on the desktop as users do so in a real file

Areas Covered:

Office files mean covering:

• Export Consignment files
• Q.C Work Orders
• Lab Instruments generated chromatograms
• Graphs
• Drug Master Files
• Specification files
• Validation files
• Incoming & outgoing correspondence and faxes
• Legal documents
• Catalogues & brochures
• Share certificates
• Bank statements
• Emails
• Newspaper cuttings
• Web pages
• Photographs
• Drawings
• Designs

We perform the following basic services for our Customers:

• Conduct systems study of their documents mainly filing system & its search and retrieval
• Provide system set up & design to their specifications
• Prepare documents for electronic scanning
• Batch scan the documents one index per file (as per user specification)
• Write electronic documents to CD-ROM in form of virtual file cabinets
• CD's can be used as reference without installation of any software as CD’s contain viewer version of file management software
• Provide client training, setup, installation & support for software
• We will charge you for number of pages scanned
• We can give the exact quote of our per page charges on knowing approximate number of pages to be scanned, size of paper, whether the files are bound

Our Physical Records Management services show the difference between Records Storage and Records Management. Records in form of files & data backups keep adding up regularly and take lot of precious office space. It is also necessary that records be kept in good conditions and in manner that makes retrieval of records easier.

Chief Features of Physical Records Management Solutions are :

• Maximum benefits with minimum costs without compromising on quality, safety as well as security
• Optimum utilization of space, thus reducing storage costs & increasing efficiency that is also the requirements of today’s business
• We understand these requirements and accordingly suggest record storage measures that means the services will be as per storage and retrieval requirements suitable to the client's business

Our Recommendations

• We recommend that files be stored in client premises, which could be office, factory, godown, or any other area that reduces cost drastically on safety & security systems, insurance, communication and transport as existing facilities can be utilized/extended at fraction of the costs
• Our solutions offer 60% reduction in storage costs as compared to storing at third party vendor’s premises
• We professionally store office records, be it files, data backup or any other items
• Apart from storing, we also undertake value added services like mail, fax and courier from the storage area to the owner

In summary, here is what our services are all about:

• Records are stored in cartons made as per our specifications that keeps them safe & prevents damages from decay
• The details of files in each carton are entered in records management software that ensures easy search and retrieval of physical records
• This software is used by staff in tracking records, a copy of same is with owner of records which helps him to search records as well as find out in which carton said record is stored as well as also its location in godown
• If user requires copy of the record stored then we provide services of fax / Xerox and send it by courier or scan and send it by email thus avoiding unnecessary movement of files from godown to office and back
• We also maintain a log that contains information about movement of records in and out of godown along with names of their owners
• We take care of general Pest control within storage area
• The godown management is tuned with working hours of client organization

Document Scanning Services offered by us is a required function in any organization. This helps in saving space as well as time of searching. Further, clients can also increase efficiency of the staff and through digitalization, clients can grab big opportunities by taking quick decisions. Our accurate & quick document scanning services is a regular task for the companies in various industries, thus making document scanning an easier task.

Our Service Strengths:

• We have ability to scan up to client limit
• We are great option for scanning services & providing scanning services for major firms and other professional businesses
• Our document scanning professionals have more than 10 years of experience in scanning documents, thus ensuring quality support
• We also have high speed scanners that ensures quality scanning as well as quick services
• We are also offering savings on document scanning cost as we provide document scanning professional support at very low rates

We also offer Scanning Indexing Services. Under this, we are offering various services like

• Document scanning
• Large image scanning
• Film scanning
• Photo scanning
• Medical scanning
• Other scanning services

Our clients are satisfied by our efficient document scanning services.

Data Conversion services offered by us is designed to successfully handle varied document conversion projects. Our professional expertise allow us to capture paper documents into industry standard file formats (PDF, TIFF, JPEG and other formats) as well as meet their integration requirements into popular software. Our expertise lies in document conversion tools for most widely used file types. With our Information Systems tools written for ease of use, power and flexibility, our customers save precious time by leveraging technology to automate their workplace.

Chief Features of Document Conversion Tools:

• Very often people find that they can’t use particular software package unless their data is in proper format
• Converting files from one type to another allows them to overcome obstacles like this
• We’ve developed file conversion and manipulation tools for documents (PDF, DOC, DOCX, RTF, HTML, XML etc.), Spreadsheets (XLS, XLSX), images (TIFF, JPG, BMP, GIF etc.) and Text files

Why Shell Information Systems?

• We've hold expertise in delivering high quality time tested software
• We never cease to enhance & support our products
• We take pride in providing client with timely technical support

We have emerged as a quality driven Data Entry service provider from India engaged in offering services to clients based across the globe. No matter how complex the data may be, we guarantee complete accuracy level. We also make use of best practices that enable the organization to successfully unlock true value of information contained in its data, resulting in increased productivity, performance and profits. We also always look for ways to improve the data entry services and save clients time and money.

We DO NOT OUTSOURCE the data entry jobs but do it inhouse or at the client's premises.