Document Management System

The Vcidex Document Management System allows organization manage complex, expensive, in-effective, storage, archival, retrieval problems.

It provides a secure way of managing documents and has the following benefits:

• Significant cost saving by less storage space, money, document retrieval time by converting all of your paper files to digital format
• DMS can help to prevent photocopying of documents or having duplicate file copies in their local system by users. This would result in cost prevention on photocopying supplies, time wastage and resource wastage
• DMS can help you to standardize your business and document process to meet compliance requirements of certifications such as ISO, 6-Sigma or other such audit requirements
• DMS can help you to improvise downstream efficiencies and provide process transparency
• With an organized document management system you can reduce human errors and deviations by bringing consistency in process quality which results in process dependent organization than people dependent organization
• Increased perception of staff in their ability to solve questions and tasks and a general 'feel good' factor
• Increase your competitiveness by having control over your organization communication process and have a definite edge over your competition
• Extensive report generation opportunities which helps management to improvise their decision making skills

The prime features of the DMS are:

• Architect as Windows based application using Microsoft and work with any ODBC compliant databases such as MSSQL Server, MYSQL or Oracle
• Application can be implemented either as single user mode or multi-user mode
• User can create document repository
• Scan documents directly from the scanner
• Upload image document directly into the system
• Add office documents such as word, excel, Power Point & PDF file
• Create documents by reading mails directly from the mail server
• Add miscellaneous files into the system
• Create content using WYSIWYG Editor
• User can create their own set of indexing fields for each department separately
• Document Read access permission can be classified under
• General Public Level
• Organizational Level
• Department Level
• Individual person level
• Create content using WYSIWYG Editor
• Document Write access permission can be classified under
• Department Level
• Individual person level
• Option for administrator to encrypt documents in the server for better document security
• Comprehensive "search" mechanism to search for documents, document meta data and index fields as well as binary search for documents
• DMS can be catered for browser based search mechanism for wider reach of audience