Six Sigma Quality International

Exemption letter confirms that exported or sold products are not a subject to mandatory GOST R certification in Russia. 

There are two kinds of Exemption Letters:

·  Refusal Explanation Letters - the main aim of that document it to prove customs that product doesn''''t need obligatory certificate.

·  Information Letters (References) - it proves receivers intermediary companies that your product do not need the GOST certificate.
The procedure of issuing an Exemption Letter usually takes about 5-7 working days.

First, the documentation ( for the example: technical descriptions of the products, conditions of delivery to Russia) is being reviewed. Then, the technical documentation of the product is being identified according to the russian classification system. On a base of the result of that elaboration_, experts establish if the product is a subject to obligatory certification or exemption letter is enough.

Following documents are requred to prepare an Exemption Letter:

1.     The full name of the company with address info

2.     The exact name of the product including names of models and types

3.     The technical documentation or operating documentation with descriptions

4.     The customs tariff code

5.     The contract and the enclosure with all technical descriptions.

Additional Information:

• Pay Mode Terms: L/C (Letter of Credit),T/T (Bank Transfer),D/P,D/A,Other

The Hygienic Report and the State Registration are applied for food products, preservatives, materials and goods made out of them that come into contact with food products, perfumery and cosmetic products, textile, sewing and jersey materials containing chemical fibers, certain items of machine-building industry and a number of other industrial goods.

Hygienic Report and the State Registration are documents issued in evidence of a permit given by bodies and institutions under the Department of Sanitary and Epidemiological Control in the RF Health Ministry for production or import of goods consistent with statutory requirements. The Hygienic Report and the State Registration are an official conformation that products are safe for human health provided certain conditions are met.

Hygienic reports and the State Registration are issued by bodies of the state sanitary and epidemiological service of the Russian Federation upon consultation of normative documents, launch of new products or conclusion of contracts to purchase products abroad. A reason to support issuance of a hygienic report and a State Registration are provided by results of hygienic assessment of products and examination of appropriate normative acts, their production and use. Such reason for imported products rests on evaluation of a Safety Certificate provided by an importer-country and results obtaining during tests of products performed in Russia.

The Hygienic Certificate and the State Registration need to be issued before an Export Certificate is issued.

This concerns the following export certificates:

• Gost R Certificate of Conformity
• Declaration of Conformity
• TR Technical Regulations “Certificate of Conformity”
• TR Technical Regulations Customs Union Certificate of Conformity
• Gost R Ex Proof Certificate of Conformity

Validity periods of the Hygienic Certificate/ State Registration
The Hygienic Report has a validity period of five years and is issued by the bodies and institutions under the Department of Sanitary and Epidemiological Control in the RF Health Ministry for production or import of goods consistent with statutory requirements. The State Registration however is valid for a lifetime. This State Registration process is therefore a very hard procedure.

Examples of products that require Hygienic Report or State Registration

• Clothing
• Food
• Machines that come in contact with food
• Cosmetics

We can prepare a quote for you based on the following information:

• A completed application-form (download below)
• Product Catalogue (description and pictures of the product)

List of documents which shall be submitted in Russian for the Hygienic Report or State Registration:

1. Russian description
2. Pictures
3. Inquiry form fulfilled
4. Area of use
5. Specification of materials, which are used for production of the product to be Certified.
6. Sample(s) of your product(s)

Pattern Approval (Metrology Certificate) of measuring instruments states that the state guaranties, that this particular piece of measuring equipment can take measurements within a specific margin of error.

The Pattern Approval (Metrology Certificate) of measuring instruments has to be issued before we can issue a Export Certificate.
This concerns the following export certificates:

• Gost R Certificate of Conformity
• Declaration of Conformity
• TR Technical Regulations “Certificate of Conformity”
• TR Technical Regulations Customs Union Certificate of Conformity
• Gost R Ex Proof Certificate of Conformity

Validity periods of the Pattern Approval (Metrology Certificate)

• Single shipment
• Serial shipment for 5 year

Examples of products that require a Pattern approval Metrology Certificate

• Gas detectors or meters
• Scales for supermarkets
• Pressure meters

We can prepare a quote for you based on the following information:

• A completed application-form (download below)
• Product Catalogue (description and pictures of the product)

List of documents which must be submitted in Russian for the Pattern Approval Metrology Certificate:
1. Sample for each certificate
2. Russian translated manuals with all parameters
3. Electrical schemes for electrical equipment
4. Earlier obtained quality/test certificates (Gost R for example)
5. Company profile
6. Sample of the product

Russian Federation is an accredited product certification body in the GAZPROMSERT system – a certificate of recognition of the competence of the body for certification.

Verification of conformity of products to the GAZPROMSERT system takes the form of voluntary certification.

For certification in the GAZPROMSERT system the product performance is verified and test measurement methods are used that enable to:

• Identify the product (its belonging to a particular group, origin, etc.);

• Verify the conformity of the products to requirements, established by the standards of the GAZPROMSERT system, as well as other requirements under normal operating conditions in the gas industry, storage, transportation and disposal, which must be tested during certification.

Certification of products in the GAZPROMSERT system includes the following steps:

• Application to certify a product;

• A decision on the application;

• Selection and identification of test pieces (samples) and testing;

• Analysis of the production status;

General list of products subject to certification in the GAZPROMSERT system:

1. Drinking water.

2. Service water.

3. Purified wastewater.

4. Extracted oil, oil sent for processing, processed oil, oil by supply type.

5. Petroleum products.

6. Combustible natural and artificial gas, condensate gas, helium, gas, refinery and pyrolysis gas, products from gas processing plants.

7. Steel billots and products for metallurgical processing.

8. Rolled ferrous metal products, finished.

9. Iron products for subsequent processing.

10. Metal products for industrial use (metalware).

11. Steel pipes.

12. Other metal products, including:

13. Fasteners for general machine-building application.

14. Rolled aluminum.

15. Inorganic chemistry products.

16. Polymers, plastics, chemical fibers and rubber.

17. Paints and varnishes.

18. Pigments.

19. Organic synthesis products.

20. Technical rubber and asbestos products.

21. Chemical reagents and high-purity substances.

22. Energy equipment.

23. Diesel engines and diesel generators.

24. Equipment for ferrous and nonferrous metallurgy.

25. Electrical machines.

26. Electrical equipment and materials.

27. Cable products.

28. Chemical and petroleum engineering products.

29. Industrial valves.

30. Equipment for applying metal coatings.

31. IT products.

32. General-purpose instrumentation and automated equipment.

33. Special-purpose instrumentation and automated equipment.

34. Construction, road and municipal engineering products.

35. Sanitary ware.

36. Software tools and IT products.

37. Metal construction structures.

38. Wooden construction products.

39. Wood boards.

40. Construction materials.

41. Precast concrete structures and parts.

42. Glassware, porcelain and earthenware.

43. Technical security equipment.

44. Specialized emergency and rescue equipment.

45. Textile industry products.

46. Knitwear industry products.

47. Sewing products.

48. Artificial leather products and film materials.

49. Leather footwear.

Additional Information:

• Item Code: gazpromsert
• Pay Mode Terms: L/C (Letter of Credit),T/T (Bank Transfer),D/A,Western Union

Additional Information:

• Item Code: Russianmetrologycertificate
• Pay Mode Terms: L/C (Letter of Credit),T/T (Bank Transfer),D/A,Other

Expert Conclusion and State Registration Certificate;

According to the Law "On Consumers’ Rights", these documents are required for the goods for public health care.

The product groups subject to obtaining of State Registration Certificates is a mandatory requirement:

- Foodstuff and beverages;

- Perfume and cosmetics, goods for personal hygiene ;

- Clothing, bedding, towels and other products used in contact with the human body;

- Products of machine-building industry and equipment for food production ;

- Packaging for food industry;

- Materials made of faux wood and used for furniture production;

Additional Information:

• Item Code: StateRegistrationCertificate
• Pay Mode Terms: L/C (Letter of Credit),T/T (Bank Transfer),D/A,Other
• Port of Dispatch: Mumbai
• Delivery Time: As per quotation

Additional Information:

• Item Code: CUTR
• Pay Mode Terms: L/C (Letter of Credit),T/T (Bank Transfer),D/P,D/A,Other

NEW LEGISLATION Russia’s internal regulations and certification systems are gradually replaced by the technical regulations of the Customs Union (CU TR). New Regulations are tightening the requirements for product quality and system of control. Now with certification of imported products to the territory of the CU the applicant can only be a resident of the custom union countries.

The Customs Union made 24 new technical regulations, 7 of them will come into force in 2012.

15 projects of technical regulations are in the process of internal coordination and seven completed a public discussion. “The work being done on the development of technical regulations – it is a progressive way.

Deputy Foreign Minister Alexander Guryanov said that “the introduction of the single currency in the Customs Union is possible provided a deeper integration of its member countries.”

According to the deputy minister, is a question of medium-or long-term perspective, when the country’s vehicle will move to a deeper level of integration.

In November, Moldova could be held the referendum on accession of Moldova to the Customs Union. With this initiative was the Social Democratic Party of the Republic.

Prior to that, the idea of joining the Customs Union of Moldova was supported by the party “Patriots of Moldova”, after the accession encouraged other community organizations

Kazakhstan intends to join the Customs Union. The Eurasian Economic Commission for Europe (ECE) has recently started to consider the application of Kazakhstan to join the Customs Union. For information about this published 29th of February by Russian Internet media, referring to the Minister of Trade of the Eurasian Economic Commission for Andrei Slepnev.

Russia, Kazakhstan and Belorussia decided to change the Import Tariffs to an uniform system because of the Customs Union between the three countries.

“Russia continues to maintain a number of barriers with respect to imports, including tariffs and tariff-rate quotas, discriminatory and prohibitive charges and fees, and discriminatory licensing

There is a new movement going on in Russia, Kazakhstan and Belarus. These countries are now working towards a Customs Union. This started with the Eurasec (Eurasian Economic Community). Eurasec was formed by five of the CIS countries. In July 2010 Russia, Kazakhstan and Belarus decided to form a Customs Union (CU).

When importing certain types of industrial equipment into Russia, you require a permit issued by the Federal Service for Ecological, Technological and Nuclear Supervision, Rostechnadzor (RTN). We are licensed by Rostechnadzor to help you gain the RTN Permit to Use, enabling you to reach the Russian market.

As a licensed RTN agency, we work in close cooperation with Rostechnadzor to enable you to obtain the documents you need. We can help you:

• Gain permission to import a range of ‘high-risk’ industrial equipment. This includes equipment used for production, storage and transportation of hazardous materials, equipment operated under pressure, and equipment used at height
• Assure the safety compliance of your industrial equipment 
• Gain permits for one device or consignment, or a group of technical devices

As the world’s leading testing, inspection, verification and certification company, we are licensed by Rostechnadzor to carry out RTN Permit to Use services. As a result, we provide unrivaled experience and expertise in Russian industrial safety.

We offer you:

• Expertise in international and Russian standards – we can help you reconcile the two systems quickly and effectively
• A unique global reach with offices in all major countries – we can manage complex projects involving a number of parties and countries, providing a local service in the local language for you, your clients, partners and suppliers – all over the world
• Expert Russian certification advice – we can help you avoid potential delays, speed up the Rostechnadzor permit process and optimize your costs
• Up-to-date knowledge on Rostechnadzor requirements and procedures – so you are in compliance with the very latest changes
• A worldwide reputation for integrity, transparency and impartiality – that is why we are the first choice for clients across the globe requiring trusted RTN Permit to Use services

Our RTN Permit to Use services include:

• A full review of your industrial equipment for design, operational and environmental safety 
• Expert conclusion documents to assure that your equipment conforms to the relevant standards. This is submitted to Rostechnadzor with the application for your RTN permit

Contact us today to find out how our RTN Permit to Use services can enable you to gain the permission you need to import your industrial equipment into Russia.

Additional Information:

• Item Code: RTN
• Pay Mode Terms: L/C (Letter of Credit),T/T (Bank Transfer),Other

RF Government Resolution dated December 1, 2009 N 982 came into force on 15^th February. The Resolution specifies a new list of products subject to mandatory certification and products subject to conformity assurance by making a declaration of conformity. The list of products is posted on the web site of the Federal Agency on Technical Regulating and Metrology.

An updated list of products subject to mandatory conformity assurance when placed under customs procedures is also posted on the Agency web site. The list specifies Foreign Economic Activity Commodity Nomenclature Codes.

GUIDELINES FOR DRAWING UP A DECLARATION OF CONFORMITY

Pursuant to the Federal Law «On technical regulating», any undertaking (a legal entity or an individual entrepreneur) registered in the Russian Federation under the legislation of the Russian Federation has the right to make a declaration of conformity.

The declaration of conformity may be made by: 

•  The manufacturer (a person acting as a manufacturer) - for commercially available products, or for a batch of products, or a one-of-a-kind item;
•  The seller - for a batch of products or a one-of-a-kind item.

A company that makes a declaration must be a manufacturer (seller, supplier) of the declared products or it must exercise functions of a foreign manufacturer by virtue of an agreement with it insofar as the conformity of the products supplied and the responsibility for non-conformity of the products supplied to technical requirements are concerned.

It means that a foreign manufacturer is not allowed to self-declare conformity; the declaration can be made by a company selling these products (for a batch) or a person acting as a foreign manufacturer (for commercially available products).

When the declaration is drawn up, it must be registered. The Declaration of conformity is registered by an accredited certification body. An applicant sends a completed declaration and necessary documents to a company of its choice, whose accreditation scope covers these products.

The Declaration is registered upon a request for registration submitted by the applicant. An application form is prescribed by the document headlined «GOST-R Certification System. Forms of the key Documents Used within the System».  

DECLARATION OF CONFORMITY PROCEDURES:
The declaration of conformity is made  on the basis of one of the procedures mentioned below: 

•  Declaration of conformity made on the basis  of the OWN evidence of conformity ;
•  Declaration of conformity made on the basis  of the own evidence of conformity and evidence obtained with the help of the THIRD PARTIES -- a certification body  or a testing Laboratory.

Additional Information:

• Item Code: DC
• Pay Mode Terms: L/C (Letter of Credit),T/T (Bank Transfer),D/A,Western Union

The Ministry of Health of Russia is obliged to control and give permission for these products: bottled water, some children foods, some food additives, dietetic foods, genetically modified foods, medicines, medical equipment and instruments, some other hygienic elements and cosmetics. In reality, the most common situation is to obtain permission and GOST Certificate for medical equipment. Because of this reason, this matter more important and effects foreign Medical Equipment producers.

In Russia, Medical Equipment and Instruments cannot be imported, sold, and used for patients without GOST R Certificate and Medical Approval by Ministry Of Health of the Russia. To issue GOST R Certificate for Medical Equipment and Instruments, firstly a permission should be obtained from the Ministry of Health.

We will assist you in obtaining the Medical Approval for your products. Just send us your request and we will make our best offer for you as soon as possible.

Additional Information:

• Pay Mode Terms: T/T (Bank Transfer),D/P,Other

Additional Information:

• Item Code: ExplosionProtectionCertificateoftheCustomsUnion
• Pay Mode Terms: L/C (Letter of Credit),T/T (Bank Transfer),D/A,Other
• Port of Dispatch: Mumbai India
• Delivery Time: As per quotation

Declaration of Conformity is just like the TR Technical Regulations “Certificate of Conformity” and the Gost R Certificate of Conformity a Certificate of Quality. These Certificates declare that the available documentation is corresponding the legal laws and regulations of Russia.If these Certificates are issued on a company outside the Russian Federation then these documents are used to pass the border and to show that their products are in correspondence with the legal laws and regulations. Companies inside the Russian Federation also have Certificates just to show that their products are in correspondence with the legal laws and regulations.

If your product demand also other Certificates then some Certificates needs to be issued before we can issue a Gost R Certificate of Conformity, Declaration of conformity or TR Technical Regulations “Certificate of Conformity”.

The following Certificates are required before we can issue the Gost R Certificate of Conformity, Declaration of conformity or TR Technical Regulations “Certificate of Conformity”:

• Fire safety Certificate
• State Registration/ Hygienic Report
• Pattern Approval

Characteristics of the Declaration of Conformity 
The Declartion of Conformity has first been introduced in 2000. This was because for the Russian Federation it was difficult to hold a foreign company responsible for their products. This is why the Declaration of Conformity posseses the limitation of one Russian importer for one Declaration of Conformity. For more then one Russian importer you have to multiply the number of Declarations of conformity.

The valid period of the Declaration of Conformity:

• Single shipment
• Serial shipment for 1 year
• Serial shipment for 3 year

Examples of products that require Gost R Certificate of Conformity
70% of all products exported to Russia requires Certification. For example bolt and nuts, plane steel and plain glass do not require export Certificates. For these products we can issue Voluntary Gost R Certificates of Conformity. Please request an offer/ quote and we will examine what is needed for your products!

We can prepare a quote for you based on the following information:

• A completed application-form (download below)
• Product Catalogue (description and pictures of the product)

List of documents which must be submitted in Russian for the Declaration of Conformity:
1. Producer information (address, telephone)
2. Application for Certification (address, telephone, name of director)
3. Name of the product, included the types and models
4. Catalogue of products, technical specifications, instruction manual, technical drawings, pictures, description in Russian language
5. Certificates (ISO/CE) or test reports
6. HS-code
7. Contract with Russian Importer
8. Invoice on Russian Importer

* Point 7 and 8 are only necessary if your demand a Single Shipment Certificate. Therefore it’s sometimes better to issue a serial Certificate of 1 year.

Declaration of Conformity is just like the TR Technical Regulations “Certificate of Conformity” and the Gost R Certificate of Conformity a Certificate of Quality. These Certificates declare that the available documentation is corresponding the legal laws and regulations of Russia.If these Certificates are issued on a company outside the Russian Federation then these documents are used to pass the border and to show that their products are in correspondence with the legal laws and regulations. Companies inside the Russian Federation also have Certificates just to show that their products are in correspondence with the legal laws and regulations.

If your product demand also other Certificates then some Certificates needs to be issued before we can issue a Gost R Certificate of Conformity, Declaration of conformity or TR Technical Regulations “Certificate of Conformity”.

The following Certificates are required before we can issue the Gost R Certificate of Conformity, Declaration of conformity or TR Technical Regulations “Certificate of Conformity”:

• Fire safety Certificate
• State Registration/ Hygienic Report
• Pattern Approval

Characteristics of the Declaration of Conformity 
The Declartion of Conformity has first been introduced in 2000. This was because for the Russian Federation it was difficult to hold a foreign company responsible for their products. This is why the Declaration of Conformity posseses the limitation of one Russian importer for one Declaration of Conformity. For more then one Russian importer you have to multiply the number of Declarations of conformity.

The valid period of the Declaration of Conformity:

• Single shipment
• Serial shipment for 1 year
• Serial shipment for 3 year
• Examples of products that require Gost R Certificate of Conformity

70% of all products exported to Russia requires Certification. For example bolt and nuts, plane steel and plain glass do not require export Certificates. For these products we can issue Voluntary Gost R Certificates of Conformity. Please request an offer/ quote and we will examine what is needed for your products!

We can prepare a quote for you based on the following information:

• A completed application-form (download below)
• Product Catalogue (description and pictures of the product)

List of documents which must be submitted in Russian for the Declaration of Conformity:
1. Producer information (address, telephone)
2. Application for Certification (address, telephone, name of director)
3. Name of the product, included the types and models
4. Catalogue of products, technical specifications, instruction manual, technical drawings, pictures, description in Russian language
5. Certificates (ISO/CE) or test reports
6. HS-code
7. Contract with Russian Importer
8. Invoice on Russian Importer

* Point 7 and 8 are only necessary if your demand a Single Shipment Certificate. Therefore it’s sometimes better to issue a serial Certificate of 1 year.

Certificates and Declarations of Conformity to GOST R (Russian National Standard) and Customs Union Technical Regulations;

The Republic of Belarus, Republic of Kazakhstan and Russian Federation within the framework of the Eurasian Economic Community established the Customs Union, providing a single customs territory for these three countries.

This document replaces previously issued mandatory certificates for the products (under Russian Technical Regulations and System of GOST R (Russian National Standard)). The Customs Union Commission resolved that the Certificates of Conformity and Declarations of Conformity issued for the products prior to the effective date of the currently applicable Customs Union Technical Regulations shall be valid till March 15, 2015. The document can be issued for single shipment and for serial production for 5 years.

Additional Information:

• Item Code: CertificatesanddeclarationsofconformityGOSTandCU
• Port of Dispatch: Mumbai, India
• Delivery Time: As per quotation

Technical devices, including foreign-manufactured, used in hazardous production facilities should be certified to prove their conformity to the industrial safety requirements set by the Russian Federation Law. The list of technical devices used in hazardous production facilities and subject to certification is elaborated and approved according to the procedure established by the Government of RF (List approved by GOSGORTEKHNADZOR of the RF and GOSSTANDART of the RF dated August 3 and 10, 2001).

To obtain a certificate like that, a company applying for the certificate must submit samples of products to be certified, manufacturer details and technical documentation needed to carry laboratory testing.

Verification stages - verification carried out at the testing laboratory to verify whether the design and performance of the electrical equipment comply with the applicable requirements with respect to human and environmental safety.

A certification body (accredited within the GOST R system)  decides whether to issue a certificate or refuse  to issue a certificate on the basis of test reports, expert examination of technical documentation, applicant`s details.

All explosion proof electrical equipment is subject to mandatory certification within the GOST R certification system, because it falls within the category of dangerous equipment. Examples of the explosion proof equipment: power generation equipment, power distribution equipment, power transmission equipment, power  measuring equipment, power control equipment, power conversion equipment, power storage and consuming equipment, telecommunications equipment, devices to be used in hazardous areas, etc.

Ex-equipment, including Ex-components of the equipment listed in the "Nomenclature of Products (works) and services requiring mandatory certification under the laws of the Russian Federation", is subject to certification.

Additional Information:

• Item Code: ex
• Pay Mode Terms: L/C (Letter of Credit),T/T (Bank Transfer),D/P,D/A,Western Union

Like GOST R / CTR certificates, the DoC could be a “one-time shipment” type, i.e. related to a specific batch of goods to be supplied under a particular contract / invoice, or a “serial production” type with 1 to 5-year validity terms. The main difference between a GOST R and a CTR Certificate / DoC is that the latter could be issued to a legal entity registered in Customs Union only. So in case of exporting goods to Russia under a contract, a DoC may be issued in the name of your Russian customer only.

The Declaration of Conformity has almost the same function as GOST R / CTR certificate. It states that the goods listed in it indeed conform to GOST R/ TR CU requirements. A DoC is to be prepared by the Applicant, but should be approved by an accredited certification body, with reference to test report(s) performed by an accredited testing laboratory.

DCS & their Russian Federation Partner can help you with the processes of testing products and filing Declarations as well as recommend a local legal entity, whenever needed.

The RTN Rostekhnadzor Permit to Use (former GGTN) can be compared with the Nuisance Act permit. With one of the Export certificates a company can export to Russia, but the initial operation has to wait until the RTN Rostekhnadzor Permit to Use is issued.

The RTN Rostekhnadzor Permit to Use is required for potentially dangerous technologies or material. The RTN Rostekhnadzor Permit to Use can only be issued by the Federal Service for Technological, Environmental and Nuclear Supervision in Moscow.

The RTN Rostekhnadzor Permit to Use is always the last certificate issued. First, if required, the supporting certificates of the export certificates need to be issued:

• Fire safety certificate
• State Registration/ Hygienic Report
• Pattern Approval/ Metrology Certificate

If the first route is finished then one or more of the export certificates need to be issued:

• Gost R Certificate of Conformity
• Declaration of Conformity
• TR Technical Regulations “Certificate of Conformity”
• TR Technical Regulations Customs Union certificate of conformity
• Gost R Ex Proof Certificate of Conformity

If these certificates are available then Sercons can request the RTN Rostekhnadzor Permit to Use.

The valid period of the RTN Rostekhnadzor Permit to Use could be:

• Single shipment
• Serial shipment for 5 year

Examples of products that require a RTN Rostekhnadzor Permit to Use

• Pressure Vessels
• Gas burners
• Heat exchangers
• Industrial installations

We can prepare a quote for you based on the following information:

• A completed application-form (download below)
• Product Catalogue (description and pictures of the product)

List of documents which shall be submitted in Russian for the RTN Rostekhnadzor Permit to Use:
1. Catalogue and other information about company for all types of declared products
2. Company information ( trade name, mail and official addresses, bank accounts, telephone, fax, Family name and first name of statutory representative, addresses of branches)
3. List of the previous deliveries of producer to Russia (if that’s the case)
4. Technical description of the applied products, instruction manual, installing manual (in Russian language)
- Instruction for adjusting, general,
- Instruction for accessories (if applicable)
- Technical specification of supporting equipment( if any)
Safety accessories, lifting devices etc.
- Calculation for pressure vessels
5. Working drawings with matching specifications ( in Russian)
6. For present electrical equipment is needed electrics drawings and diagrams, power and control circuits (indication of colors of conductors)
7. Copies for Certificates of equipment which are included in the complex delivery and which confirm Conformity with requirements for operational safety or similar documents (Conformity Declarations, Ex Certificates etc.)
8. Passport for the products according to the safety rules of Russia
9. Test reports from the factory methodology of testing(translated) and/ or 11)
10. Test reports from independent foreign laboratories (not Russian laboratory)
11. Copy of GOST R Certificate test report for GOST R Certification (if you order in our company , we can provide them)

The certificate of the Custom Union (TR TS Certificate) allows the distribution of goods within the Customs Union without restriction. The negotiated accepted standards of the Certificate enable a streamlined process to take place. These certificates are valid within the Custom Union countries which are Belarus, Kazakhstan and Russia. They have general rules for the minimum product quality, required documents, and are in full force within the territory of any of these three countries. DCS-Russian Federation Partner is a certification body that has the required accreditation allowing us to issue these certificates. With this certification, your products represent higher quality that may lead to an increase in prices and more opportunities.

The Custom Union certificate of conformity is executed in accordance to the established common list of goods. It contains the requirements that must be followed clearly.

So, if the product is on this list, its quality must be confirmed. Currently, if a product is included on the Uniform list, it must be labeled with a mark by the manufacturer. This is a mark that is common to the Customs Union. What is the benefit of a Customs Union Certificate?

Without a doubt the streamlining of required documents to market products within the Customs Union is a distinct advantage. However, without proof of a standard quality, these products automatically pass into lower price categories and may lose an opportunity of premium brand development. The purpose of the Custom Union was to create a consistency in quality so as to reduce the circulation of defective goods.

• manufacturer’s data;
• applicant’s data;
• reference to the technical standardized document;
• date and number of the document confirming product’s corresponding to the specified testing;
• name of product;
• name of issuing authority;
• notification about the process of quality confirmation.

DCS-Russian Federation Partner has successfully executed Custom Union certificates for several years. For this reason, obtaining the necessary document that allows goods to be circulated without restriction within Russia, Belarus and Kazakhstan can be completed in a few days.

TR TS Accreditation - The Expert Organization "DCS-Russian Federation Partner" has an accreditation to perform product certification confirming their compliance with the technical regulations of the Custom Union:

• TR CU 004/2011 "On safety of low-voltage equipment"
• TR CU 005/2011 "On safety of the packaging"
• TR CU 007/2011 "On safety of products intended for children and teenagers"
• TR CU 008/2011 "On safety of toys"
• TR CU 009/2011 "On safety of cosmetics and perfumes"
• TR CU 010/2011 "On safety of machinery and equipment"
• TR CU 011/2011 "On safety of elevators"
• TR CU 012/2011 "On safety of the equipment for work in explosive environments"
• TR CU 013/2011 "On requirements to automobile and aviation gasoline, diesel, marine, jet fuel and heating oil"
• TR CU 015/2011 "On safety of grain"
• TR CU 016/2011 "On safety of vehicles operating on gaseous fuel"
• TR CU 017/2011 "On safety of light industry products"
• TR CU 018/2011 "On safety for wheeled vehicles"
• TR CU 019/2011 "On safety on safety of personal protective equipment"
• TR CU 020/2011 "Electromagnetic compatibility of technical means"
• TR CU 021/2011 "On safety of food products"
• TR CU 022/2011 "Food products in terms of its marking"
• TR CU 023/2011 "On juice production of vegetables and fruits"
• TR CU 024/2011 "On the fat-and-oil products"

TR Technical Regulations “Certificate of Conformity” is just like the Declaration of Conformity and the Gost R Certificate of Conformity a Certificate of Quality. These Certificates declare that the available documentation is corresponding the legal laws and regulations of Russia. If these Certificates are issued on a company outside the Russian Federation then these documents are used to pass the border and to show that their products are in correspondence with the legal laws and regulations. Companies inside the Russian Federation also have Certificates just to show that their products are in correspondence with the legal laws and regulations. A company may bare the mark of conformity if this company posses this Certification. On the right side you will find the mark of conformity of the Gost R Certificate of Conformity.

If your product demand also other Certificates then some Certificates needs to be issued before we can issue a Gost R Certificate of Conformity, Declaration of conformity or TR Technical Regulations “Certificate of Conformity”.

The following Certificates are required before we can issue the Gost R Certificate of Conformity, Declaration of conformity or TR Technical Regulations “Certificate of Conformity”:

• Fire safety Certificate
• State Registration/ Hygienic Report
• Pattern Approval

Characteristics of the TR Technical Regulations “Certificate of Conformity”
The TR Technical Regulations “Certificate of Conformity” were introduced in September 2010 and contain a valid period for 5 years. This Certificate requires two or four times a review in five years. In this review Sercons will look if the information that we have is still in line with the Technical Regulations (TR). If not, the information need to be supplemented.

The valid period of the TR Technical Regulations “Certificate of Conformity”

• Single shipment
• Serial shipment for 1 year
• Serial shipment for 3 year
• Serial shipment for 5 year

Examples of products that require TR Technical Regulations “Certificate of Conformity”
70% of all products exported to Russia requires Certification. For example bolt and nuts, plane steel and plain glass do not require export Certificates. For these products we can issue Voluntary Gost R Certificates of Conformity. Please request an offer/ quote and we will examine what is needed for your products!

We can prepare a quote for you based on the following information:

• A completed application-form (download below)
• Product Catalogue (description and pictures of the product)

List of documents which must be submitted in Russian for the TR Technical Regulations “Certificate of Conformity”
1. Producer information (address, telephone)
2. Application for certification (address, telephone, name of director)
3. Name of the product, included the types and models
4. Catalogue of products, technical specifications, instruction manual, technical drawings, pictures, description in Russian language
5. Certificates (ISO/CE) or test reports
6. HS-code
7. Contract with Russian Importer
8. Invoice on Russian Importer

* Point 7 and 8 are only necessary if your demand a Single Shipment certificate. Therefore it’s sometimes better to issue a serial certificate of 1 year.

• Item Code: GostR
• Pay Mode Terms: T/T (Bank Transfer),Western Union,Other
• Port of Dispatch: From Russia
• Delivery Time: within 2 weeks

ndustrial Safety Expert Conclusions and Explanatory Letters of Russian Federal Service for Ecological, Technical and Atomic Supervision (Rostekhnadzor);

Industrial Safety Expert Conclusion shall be held by an expert organization to assess whether the actual state of the industrial facility (equipment) complies with the federal safety requirements of the Russian Federation. Purpose and result of the Industrial Safety Expert Review shall be obtaining of expert organization conclusion containing well-founded conclusions on compliance or non-compliance of the hazardous industrial facility with the requirements and regulations for industrial safety as adopted by the Russian Federal Service for Ecological, Technical and Atomic Supervision.

The Expert Review shall be held for the following hazardous industrial facilities:

• Chemically hazardous, inflammable and explosive facilities and special chemicals facilities;
• Oil and gas industry;
• Coal-tar industry and metallurgy;
• Ore mining and non-metal mining ;
• Coal industry;
• Transportation of dangerous substances;
• Equipment operating under excessive pressure;
• Gas consumption and distribution systems;
• Lifting facilities;
• Storage and processing of vegetable raw materials

Additional Information:

• Item Code: IndustrialSafetyExpertConclusionandxplanatoryletters
• Pay Mode Terms: L/C (Letter of Credit),T/T (Bank Transfer),D/A,Other
• Port of Dispatch: Mumbai, India
• Delivery Time: As per quotation

• Item Code: Rostekhnadzor
• Pay Mode Terms: L/C (Letter of Credit),D/A,T/T (Bank Transfer),Western Union,Other

Nowadays the GOST R certification system is undergoing significant changes. The idea behind is to collapse the hundreds of GOST standards, which, dating back to the Soviet Union, still serve as reference documents in GOST R certification system, to a small number of the so-called Technical Regulations (TR). Each TR encompasses a wide array of goods. Certificates of Conformity to TR will be issued for all the products covered by TRs (an equivalent of the EU Directives) to replace GOST R certification. A Certificate of Conformity is a document that certifies that a product meets all the regulatory requirements and can circulate without restriction anywhere within the Customs Union. The requirements to be complied with are set out in the TR.

The rules for the issuance of CTR certificates are not much different from those of GOST R. The major changes are that type CTR certificates may be valid for up to 5 years unlike the 3-year period for a GOST R certificate, and that test reports are now required for issuance of all types of CTR certificates.

In addition, the Declaration and the Certificate of Conformity are now uniform, and the goods must bear special marking – a uniform Conformity Mark (an equivalent of CE). The products not listed in the TR are not subject to obligatory certification.

The Certificates are valid throughout the entire area of the Customs Union (Belarus, Kazakhstan, and Russia). Common rules and regulations apply to product safety and quality of all goods subject to obtaining the required certificates that are in effect throughout the Customs Union. MEGREGIONTEST is a state-accredited body that issues certificates of conformity, following a uniform procedure as required by the Customs Union. Its area of expertise covers the following TRs:

• TR CU 004/2011 "On safety of low-voltage equipment"
• TR CU 005/2011 “On safety of the packaging” 
• TR CU 007/2011 "On safety of products for children and adolescents" 
• TR CU 008/2011 "On safety of toys" 
• TR CU 009/2011 "On safety of perfumery and cosmetic products" 
• TR CU 010/2011 "On safety of machines and industrial equipment" 
• TR CU 015/2011 "On safety of grain" 
• TR CU 016/2011 "On safety of gas-fired appliances" 
• TR CU 017/2011 "On safety of products of light industry" 
• TR CU 019/2011 "On safety of individual protective equipment" 
• TR CU 020/2011 "Electro-magnetic compatibility of technical equipment" 
• TR CU 021/2011 "On food safety" 
• TR CU 022/2011 "Labeling of food products" 
• TR CU 023/2011 "On fruit and vegetable juice product" 
• TR CU 024/2011 "On fat-and-oil products (food)" 
• TR CU 025/2012 "On safety of furniture" 
• TR CU 029/2012 "Safety of food additives, flavorings and processing aids" 
• TR CU 030/2012 "On requirements for lubricants, oils, and special fluids" 
• TR CU 033/2013 "On safety of milk and dairy products" 
• TR CU 034/2013 "On safety of meat and meat products"

Exemption Letter for products is an official document issued by an accredited authority and informing that the particular product is not subject to certification and declaring. There are two types of Exemption Letters: Exemption Letters for sale and Explanatory Letters for customs clearance.

Exemption letter for sale shall be issued if the particular product is not subject to certification and declaring. Usually, this document is submitted to the supervisory bodies as an explanatory note and to the buyers.

Exemption letter for customs offices shall be sent to the applicant’s address (director of the company requesting the letter). Such letters shall be issued by the certification bodies accredited by the Federal Technical Regulation and Metrology Agency.

Additional Information:

• Item Code: ExemptionLettersforsaleandcustoms
• Pay Mode Terms: L/C (Letter of Credit),T/T (Bank Transfer),Other
• Port of Dispatch: Mumbai, India
• Delivery Time: As per quotation

The Fire Safety certification includes: industrial, construction and business products including these imported into Russia (substances and materials, building structures, fire protection equipment, electronic and electro technical goods, their components and equioment, etc.), fire service (fire protection of buildings; fire extinguisher repair and recharging; erection, setting up, maintenance of fire protection systems etc.) Current normative documents determine fire safety requirements, testing and control methods of the product subjected to mandatory fire safety certification.

This certification is carried out to prove thet product or service meets the fire safety requirements. Requirements according fire safety are determined by federal law of the Russian Federation and by technical regulation of the Russian government.

Foreign producers who want to receive fire safety certificate have to deliver the following documents:

· Registration certificate, tax office registration of the applicant

· Technical description and characteristics of the products

· Fire safety parameters tests results protocols (if available)

· Samples.

Additional Information:

• Pay Mode Terms: T/T (Bank Transfer),D/P,Other

Exemption Letters for sale and customs;

Exemption Letter for products is an official document issued by an accredited authority and informing that the particular product is not subject to certification and declaring. There are two types of Exemption Letters: Exemption Letters for sale and Explanatory Letters for customs clearance.

Exemption letter for sale shall be issued if the particular product is not subject to certification and declaring. Usually, this document is submitted to the supervisory bodies as an explanatory note and to the buyers.

Exemption letter for customs offices shall be sent to the applicant’s address (director of the company requesting the letter). Such letters shall be issued by the certification bodies accredited by the Federal Technical Regulation and Metrology Agency.

Additional Information:

• Item Code: Exemption
• Pay Mode Terms: L/C (Letter of Credit),T/T (Bank Transfer),D/A,Other
• Port of Dispatch: mumbai

The Belarus Metrology Certificate is a document confirming registration of the measuring instrument in the State Registry of Measuring Instruments.

This document confirms that this measuring instrument has passed through the specified certification procedure and is suitable for use within the scope of regulation of the Belarus authorities of metrological control and supervision. The document can be issued for serial production for 5 years or for a batch.

Additional Information:

• Item Code: MetrologyCertificatesforBelarus
• Pay Mode Terms: L/C (Letter of Credit),T/T (Bank Transfer),D/A,Other
• Port of Dispatch: Mumbai India
• Delivery Time: As per quotation

The Russian Metrology Certificate is a document confirming registration of the measuring instrument in the State Registry of Measuring Instruments.

This document confirms that this measuring instrument has passed through the specified certification procedure and is suitable for use within the scope of regulation of the Russian Federation authorities of metrological control and supervision. The document can be issued for serial production for 5 years or for a batch.

Additional Information:

• Item Code: MetrologyCertificatesforRussianFederation
• Pay Mode Terms: L/C (Letter of Credit),T/T (Bank Transfer),D/A,Other
• Port of Dispatch: Mumbai India
• Delivery Time: As per quotation

- Fire Certificates of EMERCOM of the Russian Federation;

The Fire Certificate shall be issued for the most types of products, especially for fire extinguishing systems and their components, insulation materials and fire resistant paints, etc.

Usually, this procedure includes tests in Russian laboratories, and expert inspection at the production site in case of the fire extinguishing systems. There are several procedures and regulations. Thus, it is of critical importance to know exactly the regulations applicable to your products, since there is a significant difference between European and Russian regulations.

The document can be issued for a single shipment or for serial production for 3 years.

Additional Information:

• Item Code: FireCertificatesofEMERCOMoftheRussianFederation
• Pay Mode Terms: L/C (Letter of Credit),T/T (Bank Transfer),D/A,Other
• Port of Dispatch: Mumbai India
• Delivery Time: As per quotation

Additional Information:

• Item Code: Emergencyresponseplan
• Pay Mode Terms: L/C (Letter of Credit),T/T (Bank Transfer),Western Union