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Transaction Processing

A Transaction is an agreement, communication, or movement carried out between, separate entities or objects, often involving the exchange of value, such as information, goods, services and money.
 In computer language, a transaction usually means a sequence of information exchange and related work that is treated as a unit for the purposes of satisfying a request and for ensuring database integrity.
 ePalmleaf has a team of young and energetic transaction processing personnel who are equipped to handle all complex transactions in Financial accounting I Bill Pay ,1 Receivables management f Human resources accounting and Procurement related activities.
 ePalmleaf also has trained experts who can understand the client processes and educate the transaction personnel to ensure unblemished implementation 1 execution of the processes. The experts are trained in Six Sigma I TQtvt I TQC I ISO and other Quality standards 1 Tools.+ Read More

Accounts Receivable Management
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Accounts receivable management is a key finance function that impacts cash flow which is essential for maintaining a strong and vibrant business.
At ePalmelaf, we offer services in all aspects of accounts receivable management and have a team that is vastly experienced in credit and receivables management. We analyse the nature of business and put in place a process for credit and receivables management that would enable customers  have increased cash flow, minimized bad debts and reduced operating costs.
Our services include
  • Credit management: Credit check, Credit rating and Credit risk appraisal
  • Sales order capture: Checking the order with respect to quotation / LOI, Checking other terms like delivery schedule and payment terms, Order entry into the system
  • Invoicing: Validation of sales order, checking material availability / Milestone completion, Despatch documentation, preparation of invoice and accounting of sales invoice
  • Collection and Banking: Follow-up of receivables falling due, collection of instrument, Banking of cheques
  • Problematic receivable analysis: Analyse receivables ageing, compare commitments and deliveries of overdue receivables, seek approvals for deviations and follow-up for settlement.
  • Reporting: Customer credit rating report, Collection forecast, Ageing of receivables, Problematic receivables, doubtful debts, write-offs and justification.

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Procurement Services
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Procurement Services

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Procurement is a key business management function that ensures identification, sourcing, access and management of external resources that an organization needs. Outsourcing of  vendor management and transaction processing functions would help the procurement team to focus on higher value added activities and reduce the cost of transaction processing.
ePalmleaf has a team of experienced professionals who have worked in the area of SCM in reputed organisations & have the capability to design and implement a suitable process based on a thorough study of the organisational requirements. The team is competent enough to assure the customer of providing an efficient & beneficial methodology to circumvent any gaps in the system.
Procurement Consulting Services
  • Identification of Vendor & Listing for Approval
  • Vendor Evaluation
  • Vendor Audit
  • Vendor Performance Analysis
  • Stores Management
  • Vendor Quality Management

Stores Management
  • Storage layout design
  • Material receipts
  • Material Issues
  • Maintaining of Stocks
  • Stock / Movement Analysis

Procurement Back Office Services
  • Floating the requirement & getting Quotes
  • PO Processing
  • Material follow-up with Vendor
  • Material receipt processing
  • Invoice & Payment processing
  • Regular Status updates & Maintaining records

Value Engineering
  • Item cost analysis
  • Item Manufacturability analysis
  • Indirect cost mapping
  • Suggest alternative implementable solution for better overall cost.

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Bill Pay
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Bill Pay

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Accounts payable functions demands a good process, document and transaction management, disbursement related services and controls/checks to eliminate duplication. This function requires skilled manpower to have greater financial control which translates into enhanced profitability.

ePalmleaf offers its customers the flexibility to outsource all or part of their accounts payable function. We provide skilled manpower and apply industry's best practices to ensure timely and accurate processing of payables with greater financial control.

Our services include:
  • Purchase Orders: Quotation management, preparation and release of purchase orders and capturing material receipt

  • Bill checking: Receiving of bills, three way matching, checking of rates and quantities, approval and exception routing.

  • Vendor Payments: Preparation of purchase journal, review of cash position and prioritizing of payments, processing of payments.

  • Statutory compliances: Accounting of VAT, Service Tax and Duties and credit for input taxes paid, handling of regulatory and statutory forms under various acts.

  • Reconciliation: Stock reconciliation, Vendor account reconciliation and dispute resolution.

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H R Accounting
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H R Accounting

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HR functions like payroll and other employee payouts demand huge administrative work, routine responsibilities and timely/accurate deliveries. Outsourcing of Payroll and other related services to a specialized vendor would enable customers to generate cost saving, efficiently manage seasonal increase in work load like tax return filing, etc.
ePalmleaf offers:
  • Payroll: Employee database management, employment contracts, Processing of salaries, disbursement of salaries.
  • Tax payments: Collection of employee tax declaration, Validation of declarations, collection of proof and validation, computation of tax, TDS deduction and remittance.
  • Compliance: Remittance of statutory dues like PF, ESI, Professional tax, income tax, Issue of Tax deduction certificates, Filing of periodical returns with PF, ESI, Income tax and other statutory authorities, other Labour law compliances
  • Employee bill payments: Collection of employee claim forms, validation and processing of payouts, employee loan management, Management of Flexible Expense Plan.
  • Insurance management: Devising insurance plans for employee's Mediclaim, Personal accident, Life insurance in line with the Company Policy, Insurance for liabilities, managing claims and recovery.
  • Employee tax filing: Collection of income details from employees, computation of Income tax, co-ordinate filing of Income tax returns.

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Secretarial and Taxation Functions
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Secretarial and taxation functions are statutory compliances which require expert knowledge in these domains. Outsourcing of these functions to experts would help in ensuring compliance with all legal requirements at reduced costs.
ePalmleaf offers
  • Meetings and Minutes: Maintaining minutes for Board and shareholder meetings
  • ROC documentation: Incorporation of companies, Change in directors and members, Filing of periodic returns
  • Taxation: Income tax computation and returns, VAT and Service Tax computation and returns, Manufacturing duties computation and returns
  • Stock exchange: Stock Exchange reporting, Share issue and transfer documentation.
  • Legal: Paralegal activities and documentation, contract review, Background check, Litigation related work.

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Financial Accounting
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Financial Accounting

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In today's challenging business environment, outsourcing of accounting functions to expert vendors will deliver superior results and minimize the cost involved. This strategy would also help the company's management to focus on core business aspects.Palmleaf offers to its clients, all types of financial accounting services by understanding the exact needs of the client.  Our team has specialized knowledge on Financial Accounting and are well versed in ERP systems and various other accounting packages like Tally, Quick Books, etc.

Our services include
  • General ledger: Journal entries, Fixed Assets accounting, Special projects accounting, Reconciliation of accounts.
  • Data Entry: Accounting of cash and bank transactions, Sales accounting, Purchases accounting, Credit and debit notes and Journal entries.
  • MIS: Profitability statement on a periodic basis, Balance sheet, cash flow statements, sales forecasts.
  • Reporting: Actual performance compared to budget and analysis of variance, SBU reporting, Exception reporting, Receivables again report, client' specific customized reports.
  • Audit Preparation: General ledger review, review of expense provisions, advances and other liabilities, Obtaining confirmation of balances from customers, vendors and banks, reconciliation of key accounts, actuarial valuations for retirement benefits like Gratuity and Leave encasement.

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