Iron Mountain

When it comes to securely managing and protecting vital business and customer information, small and medium businesses face a unique set of challenges. We help you achieve your goals by providing access to enterprise-grade information management services.

We’re proud to be a trusted partner to thousands of small and medium businesses worldwide. We bring decades of global leadership in information storage, protection and recovery that specifically addresses the needs of small and medium-sized businesses.

We’ll help you manage your paper records strategically and efficiently while reducing the costs and risks associated with information document management.

Advantages Include:

• Complete records management and storage programmes, from onsite consulting to off-site storage in our ultra-secure facilities
• Comprehensive filing and retrieval capabilities
• Full records search and request functionality via our online portal
• Guidance and support in developing and implementing information destruction policies, including off-site secure shredding services

Iron Mountain offers an end-to-end Shredding service with security at every stage. We’ll work with you to design and implement a secure destruction programme to suit your business.

With decades of experience in data storage, protection and recovery for the financial services industry, Iron Mountain delivers services solutions and controls that address the entire information lifecycle:

• Comprehensive strategies that enable you to address all information management challenges, in paper or digital formats, through a single vendor
• Integrated solutions for financial services, including bank records management, credit files, signature cards, commercial account files, human resources files, mortgage records and wills
• Off-site document management and storage, online backup and cloud storage allows you to maximised office space, hardware and IT resources while minimising costs and logistics
• Streamlined records storage, retrieval and access to enhance your productivity and responsiveness
• Document conversion and online imaging services bringing 24/7 document access and retrieval
• Secure onsite or off-site shredding and data destruction to ensure compliance with customer privacy laws
• Specialised technology escrow and domain name management services help you address intellectual property issues

Providing excellent care and ensuring patient safety will always take priority for healthcare organisations. Today, however, those goals must be met against a backdrop of additional imperatives including:

• Reducing costs
• Safeguarding medical records and patient information
• Moving to electronic document management solutions 

We have extensive experience in providing comprehensive information management solutions to NHS Trusts and private healthcare organisations throughout the UK. Today, our expertise helps thousands of care providers to:

• Develop and maintain fully integrated information management, data storage, protection and recovery programs
• Streamline access to patient records
• Safeguard valuable patient information
• Integrate digital radiology media
• Navigate the transition to electronic health records
• Ensure compliance, even across multiple locations
• Minimise demands on IT staff
• Establish an effective model for records and data management cost control

The data must be stored and quickly accessible in order to support investment and divestment decisions, run daily operations and respond to regulatory matters.

With more than three decades of experience in the oil and gas sector, we are uniquely qualified to provide information management services to energy companies and government bodies.

We have worked with more than 1000 global customers, from the major multi-national oil companies to independent exploration companies. We can:

• Integrate physical and digital asset data to provide a unified view and simplified management, via our eSearch asset management software
• Enhance the ability to search, access, and share asset data across global organisations and with partners and regulators
• Consolidate physical and digital storage to reduce storage and management costs
• Quickly convert legacy data to the format best suited to its intended use and means of distribution
• Enhance the safety, security, and longevity of high-value information through best practices for information storage, management and handling

We offer:

• Bulk scanning of archived documents
• Same-day scanning of new documents as part of your workflow
• On-demand scanning of paper records stored with us
• OCR text rendering - Our software can extract data from forms automatically, and can even read barcodes and handwriting
• Best practices for document security, access, and compliance

Iron Mountain can streamline your ability to store, access and manage documents while cutting costs.
We can:

• Scan and digitise new information
• Digitise existing paper documents
• Archive for maximum security and accessibility

In open-shelf storage, we bar code and file your documents individually to enable the quick retrieval of active documents. We can scan and distribute a document on-demand faster than a paper document can be retrieved from an on-site file room. Convenient, web-based access to your active documents is possible using our online records management portal, so you never lose sight of your files.

Accurate, efficient and secure invoice and account processing, giving you control of your information and helping you comply with regulations

Our document destruction services are secure, reliable convenient, cost-effective and environmentally friendly. We continually work to ensure our partners get the most from their information, while reducing costs and risks.

We make it simple to move and store your business records off-site. You pack your documents, we convey them to our secure facility. When you need them back, we return them. It's that easy.

Setting the standard since 1951, with more than 1000 facilities worldwide, Iron Mountain’s off-site secure storage is world class. It offers:

• Intrusion detection and alarm systems
• Physical key card access controls
• Fire detection and suppression systems
• 24/7 central CCTV monitoring of protection systems
• Highly trained and vetted staff teams

Our document storage services provide a highly secure, low-cost solution for all types of business records. Unlike your own office space or self-storage, our pay-as-you-go model lets you rent only the space you need as you need it. As well as freeing up space and staff, our high-density records centres can reduce your storage costs.

Active records, accessible file-by-file, with all the space and time-saving advantages an outsourced service can offer.

Scanning 100% of your documents is rarely a practical or cost-effective strategy. That’s why we provide ‘pay as you go’ scanning based on your needs. Frequently accessed documents are scanned and available immediately; rarely accessed documents are scanned on demand. Our system minimizes your conversion costs while meeting your access requirements.

Iron Mountain can streamline your ability to store, access and manage documents while cutting costs.We can.

• Scan and digitise new information
• Digitise existing paper documents
• Archive for maximum security and accessibility

• Bulk scanning of archived documents
• Same-day scanning of new documents as part of your workflow
• On-demand scanning of paper records stored with us
• OCR text rendering - Our software can extract data from forms automatically, and can even read barcodes and handwriting
• Best practices for document security, access, and compliance

Our records management professionals can provide the classification, indexing, purging, destruction and relocation services you need for one-time projects.

For many businesses, off-site tape vault storage continues to be a practical and cost-effective solution for backup and archiving. We offer a full range of flexible off-site tape storage and management services.

Our backup tape storage solution offers:

• Reliable data protection from a trusted provider
• Rigorous chain-of-custody and audit trail for clear accountability
• 24/7 emergency response
• Assistance developing a tailored data protection and recovery programme
• Consistent storage practices across all of your sites to enhance compliance
• Our web-based media inventory tool, SecureSync, lets you manage your off-site tapes and disaster recovery programme.

When we move your data, you can be confident of its high security every step of the way. Your tapes are securely transported under lockdown, using our own fleet of GPS-tracked vehicles, specially adapted to transport media. At key points tapes are scanned for tracking and to document the workflow. We synchronize our tape pickup and delivery with your backup schedule.

When disaster strikes, we immediately get to work restoring your data. We have a proven track record of supporting more than 250 disasters and have conducted 25,000 disaster recovery tests. Our expert personnel immediately locate the tapes you require, transport them securely and quickly to the site of your choice and work alongside your team to restore your data.

We also offer a range of services to support your disaster preparedness and response plan.

• We assess the impact on your business of a range of scenarios
• Implement consistent best practice across multiple locations
• Support compliance requirements for safeguarding sensitive data
• Prepare your employees to respond quickly when disaster hits by clarifying recovery roles and responsibilities
• Test recovery procedures to ensure quick response
• Assess performance against recovery objectives
• Verify that adequate recovery resources are in place and identify gaps in your plan

For information that is rarely used and does not require immediate retrieval, archival tape storage provides a cost-effective solution for protecting business data off-site, off-line and out of reach.

• We preserve archived data securely and affordably
• Apply a consistent approach to archiving throughout your organization
• Ensure the integrity of media and data for long-term retention

Iron Mountain can streamline your ability to store, access and manage documents while cutting costs.

We can:

• Scan and digitise new information
• Digitise existing paper documents
• Archive for maximum security and accessibility

• Bulk scanning of archived documents
• Same-day scanning of new documents as part of your workflow
• On-demand scanning of paper records stored with us
• OCR text rendering - Our software can extract data from forms automatically, and can even read barcodes and handwriting
• Best practices for document security, access, and compliance

Iron Mountain uniquely qualifies as an ideal partner for safeguarding and managing your business assets with the expertise and experience of working directly with many of the major banks and financial service companies. Iron Mountain continues to lead the industry in providing comprehensive end to end management of solution for preserving and presentation of the post dated cheques. We offer a combination of safe and secure storage environment that suit your requirement and value added services that improve process efficiencies

All your documents undergo rigorous checks to achieve high data accuracy

Digital files are submitted to be processed according to your agreed business rules. We can help identify exceptions for efficient handling

We provide regular reports that help you to understand and better manage your business processes

Secure storage and protection for both paper and digital documents. We store all of your documents according to your retention police.

A hassle-free service with locked disposal consoles sited in your office, which we collect at regular intervals. Simply place all your documents in the console as part of your secure destruction programme. We do the rest

We can visit your office to collect and destroy all documents that you are no longer required to keep.

Whether you need scheduled off-site service or a one-time clean-up, you can count on Iron Mountain for secure, cost-effective document shredding that ensures.

• Security at every stage - by handling each step of the process we offer security all the way from collection to destruction and recycling
• Increased employee productivity - minimise time lost and ensure your people can focus on their core jobs
• Ease of implementation - get up and running quickly and easily with a solution that meets your exact needs