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RAY INFOWEB PRIVATE LIMITED

Thaltej Cross Road, Ahmedabad, Gujarat

| GST  24AAFCR2470K1ZB

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Firmly Believing in Team Work, Ray Infoweb Pvt. Ltd. today boast with skilled professionals, defining success by positively impacting customer's employees and the community.  Records play an instrumental role for efficient administration, transparency and smooth business operations. Managing records is an art and we are hardcore lovers of this art. We are ‘Ray Infoweb Pvt Ltd’ – Records Management Solution Provider. We confidently boast of being the youngest company rendering this kind of services. Providing unmatched premium services in “Record Management” is our “Sole Motto” and to help us realize this motto, we have a team of young professional enthusiasts. Infrastructure:With our footprints spread all across Gujarat, we have identified and developed 58 spoke locations to cater CAF’s from all the distributors.Our registered office at S.G. Mall, Thaltej, (Ahmedabad) is spread over 2200 Sq. ft area well-equipped with 60 workstations, 7 scanners and 2 servers for ease of operations.We encompass High Tech Instruments to handle the process and also have a team of committed professionals to deliver the projects with high efficiency and well on time. Our Expertise:At Ray we have In-house dynamic “Ray- RMS Software” (an online application) delivers results on real time basis.Our excellent online connectivity system with all our spoke locations enables report generation faster anytime, anywhere.We have Specially Designed Warehouse Software which takes care of daily inventory and enables access for physical documents throughout the life cycle of the documents. Our Tools:Our modern and abreast warehouse stretches over 6500 Sq. ft at Sanathal Ring Road, Ahmedabad. It has facility of storing 1Crore. Documents and can accommodate 20 people for operational work and even has a conference room.For managing the records properly and for a longer time span, the warehouse is specially designed by German Technology exulting maximum load capacity.Other added features at the warehouse are Experienced Security Personnel, CCTV Surveillance, Restricted Entry, Smoke Detector, Fire Exit, Advanced Electric Wiring and Pest Treatment.Termite, fire and Water resistant PVC boxes and corrugated boxes to store physical documentsRound the clock server back up. + Read More

Nature of Business

Service Provider

Legal Status of Firm

Limited Company (Ltd./Pvt.Ltd.)

Annual Turnover

Rs. 2 - 5 Crore

GST Number

24AAFCR2470K1ZB

Integrated Records Management Services
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  • Create vigorous records management policies
  • Develop effective retention and rotation policies
  • Identify cost-effective storage options
  • Understand and implement smarter electronic data & information management
  • Catalogue In-house records
  • Seamlessly transfer In-house records
  • Digitise frequently or multi-accessed records
  • Destroy records - confidentially and securely on an ongoing basis

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Off-Site Records Management
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Cost-effective, space-saving off-site storage

From our Record Centre, we provide highly secure off-site records archiving, with flexible collection & retrieval schedules, online access to your data and a robust tracking system. We are committed in maintaining healthy procedures to ensure we deliver the highest levels of customer service and response.

 

Features of Ray Infoweb Pvt Ltd. Records Management:
  • Record Centre
    • Individual Record Centre
    • Equipped to meet the most stringent industry standards for the safeguarding of records.
    • Highly secured & alarmed facility with 24/7 monitoring.
    • Ideal for the storage of files, archive boxes and large scale plan diagrams.
    • Manned by vetted records management professionals intelligent technology.
    • Sophisticated web tracking & bar-coding technology utilising R-Web software enables you to identify, organise and store your records cost effectively.
    • Portable scanners provide point-to-point tracking to ensure secure chains of custody and a clear audit trail, with date/time stamping for all retrieval pickups and deliveries.
  • Accessing your Data
    • Online access allows you to search for records, request services, check the status of an order, and run a variety of inventory reports 24 hours a day
    • Same Day & Next Day delivery services
    • Emergency Response service - with documents returned within 2 hours if required
    • Flexible and responsive handling of all routine and special requests
    • Professional driving team, trained to transport and handle confidential client information
    • Alarmed vehicles to ensure full security of our clients' documents during transportation
    • Scan-on-demand to streamline records requests or receive digital copies of records stored in our facilities
Special Services
  • Records project management, including file room purges, transfers, and records database creation
  • Scanning of high-volume documents for easy access and immediate retrieval via a secure, Web-based system
  • On-site records management - bringing our services to you

 

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Bulk Document Scanning
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Bulk Document Scanning

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Digitise Your Records to Increase Efficiencies

There has been good man hours lost and other resources trying to locate records. This is compounded if you are working from multiple locations. It can be cost effective in the long run to back file scan your physical documents to better utilise your office space, reduce wasted staff time and improve access to your records

 

At Ray Infoweb, we carefully plan & execute your documents imaging requirements. Our services for bulk scanning of documents include:

  • Comprehensive indexing and referencing services ensuring fast access to the files required, first time of searching. Indexing via detailed operator input, OCR or ICR forms recognition.
  • High speed production scanners capable of processing 1,000’s of documents per hour.
  • Conversion of hardcopy records to digital including non standard items.
  • Back file scanning & scanning for ongoing processes.
  • Output media – CD, DVD, data, tape, uploading or hosting on a secure SSL enabled web server.

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Scheduled Service
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Scheduled Service

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Ray Infoweb offers a scheduled shredding service for business that regularly generates sensitive information that needs to be destroyed. We provide secure destruction containers which can be installed throughout your premises. Simply deposit your documents into the locked security containers and a security-vetted representative will empty them. You choose how often we visit - weekly, fortnightly or monthly - to suit your company's needs.

 

By using our scheduled shredding service you will benefit from:

  • Enhanced data protection, compliance & reduced risks
  • Savings in employee time - in-house shredding takes time, and
  • No need to buy or maintain your own equipment

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Digital Solutions
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Digital Solutions

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Managing your records electronically can help you increase productivity, customer service levels and compliance, whilst at the same time saving you money. Many of our clients see Digital Solutions as an integral part of their records management strategy.

 

The features of Ray Infoweb Digital Solutions can be applied to:

  • Digital Conversion of Paper Based Information.
  • Invoice & Form Processing
  • Data Capture & Off/On Shore Processing
  • E-Mail Room

 

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